Built in Kenya, for how African businesses actually run
One system to run your whole business
Covadesk replaces the spreadsheets, WhatsApp approvals and disconnected apps holding your operation together. Procurement, stock, production, sales, delivery, finance, HR and payroll — one database, one login, one version of the truth.
No credit card required · Import your existing data · Go live in weeks, not quarters
Group dashboardRevenue MTD
KES 18.4M
Stock value
KES 7.9M
Open POs
23
Pending approvals
6
Sales trend
- modules live today
- 35modules live today
- industry packs
- 18industry packs
- audited transactions
- 100%audited transactions
- eTIMS ready
- KRAeTIMS ready
Why teams switch
The problem was never effort. It was the gaps between your systems.
Growing businesses don’t fail on hard work — they fail on reconciliation. Covadesk removes the seams where numbers drift apart.
Stock figures argue with the finance report
Every stock movement posts to the ledger as it happens — one number, both places.
Purchase approvals live in WhatsApp
Routed approvals with limits, delegation and a timestamped trail on every document.
Payroll rebuilt in Excel each month
Pay runs calculate PAYE, NSSF, SHIF and Housing Levy, then emit the filing files.
Branch managers email spreadsheets to HQ
Every branch enters once; group reports roll up instantly and drill back down.
Nobody knows what a batch actually cost
Batch costing tracks materials, yield and extraction rate through every process stage.
Field reps report visits from memory
GPS check-ins and geofenced visits, with orders captured on the rep’s phone.
What Covadesk does
35 modules live today. Switch on only what you need.
Modules are entitlements, not separate products. Start with stock and sales, add finance and payroll when you’re ready — same data, no re-implementation.
Available now
Procurement
OperationsRequisitions, RFQs, purchase orders, GRNs, suppliers, 3-way match.
Inventory
OperationsItems, warehouses, stock movements, takes, transfers, batches, UoM.
Sales
CommercialCustomers, quotations, orders, invoices, receipts, POS, price lists.
Finance & Accounting
FinanceChart of accounts, journals, payments, bank rec, budgets, VAT, WHT.
Human Resources
PeopleEmployees, org structure, leave, attendance, appraisals, discipline.
Payroll
PeoplePay runs, payslips, salary structures, loans, Kenyan statutory returns.
Fixed Assets
FinanceAsset register, categories, depreciation, disposal.
Delivery & Fleet
OperationsVehicles, drivers, routes, dispatch runs, fuel, maintenance.
Reports & Analytics
InsightsCross-module reports, report builder, dashboards.
Integrations
SettingseTIMS, M-Pesa, messaging, webhooks.
CRM
CommercialLeads, accounts, opportunity pipeline, activities, campaigns.
Projects & Job Costing
OperationsWBS, budgets, job costing, timesheets, progress billing.
Warehouse Management
OperationsBin locations, directed putaway/picking, scanning, cycle counts.
Manufacturing (Work Orders & MRP)
OperationsWork orders, routings, MRP, shop-floor control, capacity, OEE.
Quality Management (QMS/LIMS)
OperationsInspection plans, lab, CoA, non-conformance, CAPA, compliance.
Maintenance (CMMS)
OperationsEquipment register, preventive maintenance, work orders, spares.
Contract Management
CommercialCustomer/supplier contracts, obligations, renewals, rate agreements.
Documents
OperationsCentral document register: attach to any record, versioned, expiry-watched.
Customer & Supplier Portals
SettingsSelf-service sign-in for customers and suppliers to see their own records.
Helpdesk / Service
CommercialTicketing, SLAs, field service, knowledge base.
BI & Workflow Builder
InsightsAd-hoc report builder, dashboards, and a no-code approval-rule designer.
Production (Batch/Process)
OperationsBOM, process stages, batches, premix, in/outbound QA, non-conformance.
DigiSales (Field Sales)
CommercialGPS check-ins, geofenced visits, mobile ordering for field reps.
Milling Intake & Weighbridge
OperationsGrain intake, weighbridge, grading, by-products, silos, outgrower.
Construction & Contracting
OperationsBOQ, progress billing/IPC, subcontractors, plant hire, tenders.
Real Estate & Property
OperationsProperty/unit register, leases, rent billing, deposits, facilities.
SACCO / Microfinance
FinanceMembers, savings, loan origination, dividends, statutory returns.
Logistics / 3PL
OperationsFreight, waybills, driver settlement, yard, customs, rate cards.
Agriculture & Agribusiness
OperationsFarm/plot management, crop cycles, livestock, harvest, cold chain.
Fuel Stations & Petroleum
OperationsWet-stock reconciliation, pump integration, forecourt POS, fuel cards.
Automotive Workshops
OperationsService job cards, workshop scheduling, parts, warranty, dealership.
Professional Services
OperationsEngagements and rate cards, WIP and write-offs, billing into real invoices, client withholding tax and certificates, utilisation.
NGO / Donor-Funded
FinanceRestricted fund accounting, grants and donor reporting, auditable shared-cost allocation, beneficiary registry and M&E.
Hospitality
OperationsPMS/reservations, restaurant POS, housekeeping, F&B recipe costing.
Healthcare
OperationsPatients, visits, payer schemes, SHA claims and ageing, pharmacy dispensing, lab.
On the roadmap
Planned modules already have their data model and permissions reserved. Tell us which one you need and we’ll tell you where it sits in the build order.
- Education
Who it’s for
18 industry packs, each pre-configured
Pick your industry at sign-up and Covadesk enables the right modules, chart of accounts and document numbering from day one. Every pack includes the backbone — procurement, inventory, sales, finance, HR, payroll, assets, delivery, reports and integrations — plus the modules below.
Grain Milling & Feed
Flour and animal-feed millers — batch/process production with grain intake and outgrowers.
- Production (Batch/Process)
- Milling Intake & Weighbridge
- Quality Management (QMS/LIMS)
- Warehouse Management
Manufacturing (Discrete)
Assembled/discrete goods — work orders, MRP, shop-floor and quality.
- Manufacturing (Work Orders & MRP)
- Production (Batch/Process)
- Warehouse Management
- Quality Management (QMS/LIMS)
- Maintenance (CMMS)
FMCG Manufacturing & Distribution
Fast-moving consumer goods with production and van/field sales.
- Production (Batch/Process)
- DigiSales (Field Sales)
- Warehouse Management
- CRM
Retail & Supermarket
Single or multi-store retail with POS, promotions and loyalty.
- Warehouse Management
- CRM
General Trading / Wholesale
Buy-and-sell distribution and wholesale trading.
- CRM
- Warehouse Management
Distribution / Route-to-Market
Secondary distribution with field sales, journey plans and trade promotions.
- DigiSales (Field Sales)
- Warehouse Management
- CRM
- Logistics / 3PL
Construction & Contracting
Contractors — projects, job costing, BOQ, progress billing, subcontractors.
- Projects & Job Costing
- Construction & Contracting
- Contract Management
- Maintenance (CMMS)
Real Estate & Property
Landlords and property managers — leases, rent billing, facilities.
- Real Estate & Property
- CRM
- Maintenance (CMMS)
- Contract Management
SACCO / Microfinance
Member-based savings and credit institutions.
- SACCO / Microfinance
Logistics / Transport / 3PL
Freight, transport and third-party logistics operators.
- Logistics / 3PL
- Warehouse Management
- Contract Management
Agriculture & Agribusiness
Farms and agribusiness — crops, livestock, harvest and inputs.
- Agriculture & Agribusiness
- Production (Batch/Process)
- Milling Intake & Weighbridge
Fuel Stations & Petroleum
Forecourt retail with wet-stock and convenience store.
- Fuel Stations & Petroleum
Automotive Workshops & Dealers
Service workshops, spare parts and vehicle dealerships.
- Automotive Workshops
- CRM
- Helpdesk / Service
Professional Services
Consulting and agencies — projects, timesheets, time & materials billing.
- Professional Services
- Projects & Job Costing
- CRM
NGO / Non-Profit
Donor-funded organisations — fund/grant accounting, beneficiaries, M&E.
- NGO / Donor-Funded
- Projects & Job Costing
Education
Schools and institutions — students, fees, academics.
- Education
Hospitality
Hotels and restaurants — reservations, POS, housekeeping, F&B.
- Hospitality
- CRM
Healthcare
Clinics and hospitals — patients, billing, pharmacy, lab.
- Healthcare
- Quality Management (QMS/LIMS)
Don’t see your industry? Talk to us — the backbone fits most businesses, and packs are configuration, not custom code.
Compliance, handled
Kenyan statutory obligations built in — not bolted on
Most ERPs sold here were built somewhere else and localised later. Covadesk was written against KRA and NSSF rules from the start, so compliance is a setting, not a consulting project.
- KRA eTIMS
- Sales invoices and credit notes transmit to eTIMS with retry and a transmission log, so every tax invoice is accounted for.
- Payroll statutory
- PAYE on current bands with personal relief, NSSF, SHIF and the Affordable Housing Levy — calculated per pay run and exported as filing files.
- M-Pesa
- Daraja and C2B integration matches incoming payments to customer accounts and open invoices, so receipting stops being manual.
- VAT & withholding
- VAT and withholding tax handled at the transaction line, with the returns data available from the ledger rather than rebuilt each period.
Trust & control
Built so finance can actually sign off on it
An ERP is only worth running if the numbers stand up to an audit and the wrong person can’t change them.
Tenant isolation at the database
Each organisation’s rows are fenced off with PostgreSQL row-level security, enforced inside a scoped transaction — not a filter an application bug can skip.
Permissions down to the action
Roles map to granular permission keys like purchase_order:approve_l1. Users see only the branches, warehouses and screens they are entitled to.
Every change is audited
Creates, updates and deletes on registered tables write a diff with the actor and timestamp. Answer “who changed this price?” in seconds.
Approvals that match your limits
A generic approval engine routes documents by value, branch and role — multi-level where you need it, automatic where you don’t.
Getting started
Live in weeks, not quarters
ERP rollouts fail when they try to change everything at once. We sequence it so you get value from the first module before the second one starts.
- 01
Pick your industry
Choose from 18 packs. Covadesk enables the right modules, chart of accounts and document numbering automatically.
- 02
Bring your data across
Import items, customers, suppliers, employees and opening balances from your spreadsheets or current system.
- 03
Set roles and approval limits
Map your org structure to branches and warehouses, then set who approves what and up to which value.
- 04
Run parallel, then cut over
Run a month alongside your existing process, reconcile, and switch. Your team is trained by doing the real work.
Questions
Frequently asked
What is Covadesk?
Covadesk is a modular cloud ERP. It replaces the spreadsheets and disconnected apps most growing businesses run on with one system covering procurement, inventory, production, sales, delivery, finance, HR and payroll — plus a mobile app for field sales teams.
Which industries is Covadesk built for?
Covadesk ships 18 industry packs, including grain milling, discrete manufacturing, FMCG distribution, retail, wholesale, construction, real estate, SACCOs, logistics, agriculture, fuel stations, automotive workshops, professional services, NGOs, education, hospitality and healthcare. Each pack pre-enables the modules that industry actually needs.
Does Covadesk handle Kenyan statutory compliance?
Yes. Payroll calculates PAYE using current KRA bands, plus NSSF, SHIF and the Affordable Housing Levy, and generates the statutory return files for filing. Sales invoices transmit to KRA eTIMS, and M-Pesa payments reconcile against customer accounts automatically.
How is our data kept separate from other companies?
Every tenant is isolated at the database level using PostgreSQL row-level security, not just an application filter. Queries run inside a scoped transaction bound to your organisation, so one tenant cannot read another tenant’s rows even if application code has a bug.
Can we start with just one module?
Yes. Modules are entitlements toggled per organisation. Most customers start with inventory and sales or with HR and payroll, then switch on procurement, finance and production as they grow. Nothing needs re-implementing when you expand.
Does Covadesk work across multiple branches and warehouses?
Yes. Branches, warehouses and cost centres are first-class. Every transaction carries a branch, users are scoped to the branches they work in, and reports roll up across the whole group or drill into a single site.
Is there a mobile app for field sales reps?
Yes — DigiSales. Reps check in at customer locations with GPS and geofencing, take orders on their phone, and see their journey plan for the day. Managers see live rep activity on a map.
How long does implementation take?
A single-branch business running the standard modules is typically live in two to four weeks: data import, chart of accounts and opening balances, user roles, then a parallel run. Multi-branch and manufacturing rollouts take longer depending on how much historical data moves across.
See Covadesk running on your numbers
Book a 30-minute demo. Bring a real problem — a stock variance you can’t explain, a payroll run that takes three days — and we’ll show you how it works in Covadesk.
Or email sales@covadesk.co.ke