Construction & contracting
Covadesk follows a contract from tender to final account: bills of quantities, monthly valuations, interim payment certificates that raise real invoices, variations, retention with release dates, and the subcontractors you certify in turn — with job costing on the same ledger.
Built for: Building and civil-engineering contractors, specialist subcontractors and design-and-build firms working on private and public contracts.
The problems we solve
Retention is held a few percent at a time and released a year after the job ends. Covadesk computes release dates from the contract the moment practical completion is recorded.
Every figure on a valuation is cumulative except the answer. Covadesk does the arithmetic — gross to date, less retention, less previous certificates — the same way every time.
Instructed variations are tracked from pending to agreed and flow into the contract value and the next certificate.
Subcontract certified work, back-charges and the retention you hold are tracked against what the client has certified to you.
See it in action
Real Covadesk screens, shown with sample data.
The order book, what is waiting to be certified, and what the clients are still holding.
Contract value, variations, certified to date, progress and retention for every contract.
Measured work per period, before anybody certifies it.
One contract end to end: sum, variations agreed and pending, what has been certified, retention held, and the bills, valuations and certificates behind it.
Retention left with every client, aged so the money that has been claimable longest sits at the top.
Features
Contract sum, approved variations, certified to date and what is left to certify — for every live contract.
A bill rate is labour, material and plant, grossed up for overhead and then margin — kept so a queried rate can be explained.
Measured work becomes a certificate, and a certificate becomes an invoice the client owes.
A ledger with due dates rather than a total.
Everything else that moves money on a site.
How it flows
Price the BOQ with rate build-ups and track the tender.
Convert to a contract with sum, retention terms and completion date.
Measure work each period, including agreed variations.
Issue the payment certificate; the invoice posts and starts ageing.
Certify their work, apply back-charges and hold retention.
Claim each half on the dates computed from the contract.
Modules included
Contractors — projects, job costing, BOQ, progress billing, subcontractors.
Switched on by the pack from day one, on top of the backbone below.
Know what every job costs while it is still running
Maintenance that happens before the breakdown
Every agreement, obligation and renewal date tracked
Contracts, BOQs and certificates — the money on every site
The same core modules run across every industry, so purchasing, stock, sales, accounts and people share one database and one version of the truth.
Buy with control, from requisition to supplier payment
One stock figure that finance and the store agree on
Quote, sell, invoice and collect in one flow
A general ledger every module posts into as it happens
Your people, their records and their requests in one place
Kenyan payroll that is right the first time
A fixed asset register your auditor will sign
Get orders out of the gate and onto the road
Answers across every module, without exporting to Excel
Connected to the systems Kenyan businesses depend on
Any other module can be switched on for your organisation — same data, nothing to re-implement.
Compliance
Questions
Yes. A valuation records the cumulative gross work to date; Covadesk deducts retention held to date (capped at the contract limit) and everything previously certified to give the certificate amount, then raises the invoice.
Retention is held per certificate as a ledger with due dates. When practical completion is recorded, Covadesk computes when the first half becomes claimable and when the second half falls due at the end of the defects liability period.
Yes. Subcontract orders track committed value, certified work, retention you hold and back-charges, so what you owe subcontractors sits next to what clients owe you.
Yes. The Projects module costs each job from purchases, stock issues and timesheets against its budget and cost codes.
Book a 30-minute demo. Bring a real problem — a stock variance you can’t explain, a payroll run that takes three days — and we’ll show you how it works in Covadesk.
Prefer to talk? Call +254 117 390 922 or email info@fecn.co.ke
