General trading & wholesale
Covadesk buys with control, stocks across warehouses, sells on price lists and credit limits, invoices through eTIMS and collects through M-Pesa — then ages every shilling owed so the credit controller knows who to call.
Built for: Wholesalers, importers, general traders, hardware and building-materials distributors, and agro-dealers selling on credit.
The problems we solve
Credit limits are checked when an order is confirmed, counting confirmed orders as well as invoices — and overrides are approved, used once and recorded.
Supplier invoices are matched to the purchase order and the goods received note before they can be paid.
Price lists by customer category apply automatically on quotes and orders.
AR ageing and dunning surface the biggest and oldest balances first.
See it in action
Real Covadesk screens, shown with sample data.
Authorised buying — every PO is the receiving template when goods arrive.
Open customer balances by age bucket — biggest exposure first.
Customer billing that counts against credit and feeds AR ageing.
A trade customer’s credit position: limit, open invoices and orders, what is overdue, the one-off override a manager approved, and every limit change with its reason.
A part-delivered order from a miller: who approved it and when, and line by line what was ordered, what has arrived and what is still owed.
Features
Buy right and pay only for what arrived.
Every location, every batch.
From quotation to cash.
Who owes what, and since when.
Margins and cash in one ledger.
How it flows
Request quotes and award the best supplier.
GRN the goods and match the supplier invoice.
Price from the list; credit is checked on confirmation.
Delivery note, then an eTIMS invoice.
M-Pesa and bank receipts clear invoices.
Ageing and dunning bring in what is overdue.
Modules included
Buy-and-sell distribution and wholesale trading.
Switched on by the pack from day one, on top of the backbone below.
A sales pipeline that ends in a real invoice
Bin-level control inside the warehouse
The same core modules run across every industry, so purchasing, stock, sales, accounts and people share one database and one version of the truth.
Buy with control, from requisition to supplier payment
One stock figure that finance and the store agree on
Quote, sell, invoice and collect in one flow
A general ledger every module posts into as it happens
Your people, their records and their requests in one place
Kenyan payroll that is right the first time
A fixed asset register your auditor will sign
Get orders out of the gate and onto the road
Answers across every module, without exporting to Excel
Connected to the systems Kenyan businesses depend on
Any other module can be switched on for your organisation — same data, nothing to re-implement.
Compliance
Questions
When a sales order is confirmed, Covadesk checks the customer’s outstanding invoices plus confirmed orders against their limit. An order over the limit needs an approved credit override, which is used once and recorded.
A supplier invoice is matched against the purchase order and the goods received note. Quantities and prices must agree within tolerance before the invoice can be paid.
Yes. Units of measure have conversions, so you can buy by the carton or bag and sell by the piece or kilo.
Book a 30-minute demo. Bring a real problem — a stock variance you can’t explain, a payroll run that takes three days — and we’ll show you how it works in Covadesk.
Prefer to talk? Call +254 117 390 922 or email info@fecn.co.ke
