NGO & non-profit
A donor gives for a purpose, and spending that money on anything else is the audit finding that ends a grant. Covadesk models restricted funds that refuse overspend, schedules every donor report when the grant is awarded, allocates shared costs by approved rules and keeps a deduplicated beneficiary registry.
Built for: International and local NGOs, community-based organisations, foundations and faith-based organisations managing donor-funded programmes.
The problems we solve
A cost centre accepts every posting and reports the overspend afterwards. A Covadesk fund refuses it — commitments and spend both count against what is available.
Nobody writes to say a report was late; the renewal simply doesn’t come. Covadesk generates the reporting schedule for the whole grant at award.
Rent, salaries and vehicles shared across grants are allocated by approved rules with a record of who approved them.
Identifying numbers are hashed and unique, with soft matching on name, birth date and location — double-dipping is caught at registration.
See it in action
Real Covadesk screens, shown with sample data.
Where the restricted money stands, and what a donor is about to ask about.
What was awarded, how fast it is going, and how long is left to spend it.
What the programme promised to move, and how far it has got.
A WASH grant budget line by budget line: what was budgeted, spent and left, with the overspent line flagged and spending measured against the time elapsed.
Every report owed to every donor — overdue, due within a fortnight, queried or accepted — with a record of which went in late.
Features
What was awarded, how fast it is going, and how long is left.
Money held for a purpose, enforced by the ledger.
Auditable rules for costs that serve more than one grant.
Financial and programme reporting from the same records.
Who was reached, without counting anyone twice.
How it flows
Record the grant, budget lines and reporting schedule.
Receipts land in the restricted fund they belong to.
Purchases and payments are checked against the fund before posting.
Shared costs are allocated by approved rules.
Register beneficiaries, record distributions and indicator results.
Donor reports come from the ledger, on schedule.
Modules included
Donor-funded organisations — fund/grant accounting, beneficiaries, M&E.
Switched on by the pack from day one, on top of the backbone below.
Know what every job costs while it is still running
Restricted funds that cannot be overspent
The same core modules run across every industry, so purchasing, stock, sales, accounts and people share one database and one version of the truth.
Buy with control, from requisition to supplier payment
One stock figure that finance and the store agree on
Quote, sell, invoice and collect in one flow
A general ledger every module posts into as it happens
Your people, their records and their requests in one place
Kenyan payroll that is right the first time
A fixed asset register your auditor will sign
Get orders out of the gate and onto the road
Answers across every module, without exporting to Excel
Connected to the systems Kenyan businesses depend on
Any other module can be switched on for your organisation — same data, nothing to re-implement.
Compliance
Questions
Each donor’s money is held in a fund. Spend and open commitments both count against it, and a posting that would take a restricted fund past what is available is refused rather than reported afterwards.
Yes. Financial reports are produced from the ledger by grant and budget line, and the reporting schedule for each grant is generated at award so overdue and upcoming reports are visible.
With allocation rules that split a shared cost across grants and must be approved before they apply. Every allocation journal links back to the rule that produced it.
Identification numbers are normalised and hashed, and the hash is unique, so the same ID cannot be registered twice. Name, date of birth and location are also compared to catch people registered without an ID.
Book a 30-minute demo. Bring a real problem — a stock variance you can’t explain, a payroll run that takes three days — and we’ll show you how it works in Covadesk.
Prefer to talk? Call +254 117 390 922 or email info@fecn.co.ke
