Fuel stations & petroleum
Covadesk reconciles every tank every day, checks every pump price against the EPRA cap for the current cycle, and cashes up every attendant’s shift against the meters — then posts it all to the same ledger as your shop, payroll and suppliers.
Built for: Independent forecourts, dealer-operated and multi-site station networks, and petroleum distributors running depots and retail sites in Kenya.
The problems we solve
Fuel loss rarely shows as one bad day. It shows as a run of small negative variances in the same direction. Covadesk stores the reconciliation per tank per day, with the tolerance that judged it, so the pattern is visible.
EPRA gazettes maximum prices for a cycle that runs from the 15th to the 14th — not the calendar month. A price above the cap is refused before a sale is made at it.
Meters, cash, M-Pesa and card takings are declared per attendant per shift, so a short shift has a name and a number on it the same day.
Fuel cards with limits and blocking replace vouchers, and every fill posts to the customer’s account.
See it in action
Real Covadesk screens, shown with sample data.
What is in the tanks, what left them, and whether the money followed — with the EPRA cycle on top.
Opening, delivered, sold, expected and dipped — per tank, per day, with the variance judged against tolerance.
Expected against declared takings for every attendant and shift.
Every tank’s book stock against the dipstick, and every tanker load corrected to 15°C against its loading ticket — the short load flagged and disputed.
Pump prices per station and product against the EPRA cap for the town, cycle by cycle, with the margin under the cap shown.
Features
Opening stock, deliveries, litres sold from the meters and the closing dip — reconciled per tank, per day.
Pump prices are set per product per station and checked against the gazetted maximum for the cycle.
Each attendant’s shift opens on meter readings and closes on what they declare.
The tank register shows what is in every tank and what can still be sold.
Fleet accounts and the convenience store run on the same customer and stock records.
How it flows
Enter pump prices for the EPRA cycle; anything above the cap is refused.
Attendants start on recorded meter readings.
Litres, cash, M-Pesa, card and fuel-card fills are captured.
Shifts close on declared takings; variances are explained and accepted.
Daily dips reconcile each tank against deliveries and meters.
Sales, stock and variances post to the general ledger automatically.
Modules included
Forecourt retail with wet-stock and convenience store.
Switched on by the pack from day one, on top of the backbone below.
Wet stock, pumps and shifts reconciled every day
The same core modules run across every industry, so purchasing, stock, sales, accounts and people share one database and one version of the truth.
Buy with control, from requisition to supplier payment
One stock figure that finance and the store agree on
Quote, sell, invoice and collect in one flow
A general ledger every module posts into as it happens
Your people, their records and their requests in one place
Kenyan payroll that is right the first time
A fixed asset register your auditor will sign
Get orders out of the gate and onto the road
Answers across every module, without exporting to Excel
Connected to the systems Kenyan businesses depend on
Any other module can be switched on for your organisation — same data, nothing to re-implement.
Compliance
Questions
Every tank is reconciled every day: opening stock plus deliveries minus litres sold from the meters gives expected stock, which is compared with the physical dip. The variance and the tolerance that judged it are stored per tank per day, and runs of consecutive short days are flagged — the pattern that a monthly total hides.
Yes. Prices are recorded per product per station for each EPRA cycle, which runs from the 15th of one month to the 14th of the next. A pump price above the gazetted maximum for that cycle is refused.
Yes. Stations are branches, so each has its own tanks, prices, shifts and reconciliation, and group reports roll them up.
Yes. The shop runs on Covadesk’s inventory, POS, purchasing and finance modules, so forecourt and shop share one set of books.
Book a 30-minute demo. Bring a real problem — a stock variance you can’t explain, a payroll run that takes three days — and we’ll show you how it works in Covadesk.
Prefer to talk? Call +254 117 390 922 or email info@fecn.co.ke
