Professional services
Covadesk values work in progress at the rate agreed when the work was done, makes write-offs a decision with a partner’s name on it, issues bills as real invoices, and tracks the withholding tax your clients deduct until the certificate is in hand.
Built for: Management consultancies, law firms, audit and accounting practices, engineering and architecture firms, and agencies billing time and materials, fixed fees or retainers.
The problems we solve
Hours sit in WIP that a client will never accept. Covadesk separates what work was worth, what the firm will bill and what it cost.
Kenyan clients withhold tax on professional fees at source. Covadesk forecasts cash net of it and tracks the certificate — so the shortfall is not chased and the credit is not lost.
Engagements carry their agreed ceiling, and work nearing or past it is flagged before the bill is drafted.
Utilisation by consultant against target shows who is over-committed and who is free — before the month ends.
See it in action
Real Covadesk screens, shown with sample data.
What the work is worth, what has been billed, and what will actually reach the bank.
Hours and expenses valued at the rates that applied when the work was done.
Billable hours that reached a client, against the hours each consultant had.
A milestone-billed review under a fee ceiling: unbilled work, what has been billed and written off, how much of the cap is used, and withholding still to be certified.
Every 5% a client deducted from the firm’s bills, aged so the certificates most at risk of never arriving are chased first.
Features
What was signed, at what rates, up to what ceiling.
Hours become value at the rate in force when the work was done.
A bill is drafted by whoever knows the work and issued by whoever answers for the number.
What an invoice will actually collect.
Who is billable, and who is free.
How it flows
Open the engagement with fee basis, rate card and ceiling.
Consultants log hours and expenses to the engagement.
Partners decide what will be billed and write off the rest.
Issue the bill as an invoice; it posts and starts ageing.
Receipts arrive net of withholding; the certificate is chased.
Utilisation and realisation by consultant and engagement.
Modules included
Consulting and agencies — projects, timesheets, time & materials billing.
Switched on by the pack from day one, on top of the backbone below.
A sales pipeline that ends in a real invoice
Know what every job costs while it is still running
Time into WIP, WIP into invoices, invoices into cash
The same core modules run across every industry, so purchasing, stock, sales, accounts and people share one database and one version of the truth.
Buy with control, from requisition to supplier payment
One stock figure that finance and the store agree on
Quote, sell, invoice and collect in one flow
A general ledger every module posts into as it happens
Your people, their records and their requests in one place
Kenyan payroll that is right the first time
A fixed asset register your auditor will sign
Get orders out of the gate and onto the road
Answers across every module, without exporting to Excel
Connected to the systems Kenyan businesses depend on
Any other module can be switched on for your organisation — same data, nothing to re-implement.
Compliance
Questions
When a client withholds tax on professional fees, Covadesk records the expected receipt net of withholding, so cash is forecast correctly and the shortfall is never chased as a debt. Each deduction is tracked until the withholding certificate is received, so it can be offset against the firm’s own tax.
Yes. Engagements can be fixed fee, time and materials, milestone-based or retainers, each with its own billing rules and ceiling.
Write-offs need the dedicated permission, normally held by partners, and are recorded with the amount, reason and approver — never dropped silently from a bill.
Book a 30-minute demo. Bring a real problem — a stock variance you can’t explain, a payroll run that takes three days — and we’ll show you how it works in Covadesk.
Prefer to talk? Call +254 117 390 922 or email info@fecn.co.ke
